In October, A-Check Global announced the United States Citizenship and Immigration Services (USCIS) Office of Management and Budget (OMB) approved a revised Form I-9 to be utilized by employers throughout the country.
The new form was recently-released and is now available for use. However, employers may continue to utilize the current version, dated March 8, 2013 N, until January 21, 2017. After January 21, the old version of the form will become invalid; making its use a violation of federal law with the potential to lead to various fines and/or civil/criminal penalties.
To remain in compliance with federal regulations, and to ensure we are meeting the regulatory needs of the professional communities we serve, A-Check Global will begin utilizing the revised Electronic Form I-9 on January 21, 2017. As of this date, we will discontinue the use of the old form, and will move forward with the adoption of all revisions and changes.
Upon launching the new form, A-Check Global will offer several resources to ensure a smooth and seamless transition for employers. However, those wishing to familiarize themselves with some of the most important changes prior to the release, should refer to key form revisions; including, but not limited to the following:
- The replacement of the “Other Names Used” field in Section One (1) with “Other Last Names Used” in order to avoid possible discrimination issues, and to protect the privacy of transgender and other individuals who have changed their first names.
- The modification of Section One (1) to request that aliens authorized to work record at least one of the following:
- Alien Registration Number (A-Number)/USCIS Number OR
- Form I-94 Admission Number OR
- Foreign Passport Number & Country of Issuance.
- The utilization of Preparers and Translators. If the employee does not use a Preparer or Translator to assist in completing Section One (1), he or she must indicate this by checking a box that states, “I did not use a Preparer or Translator.” In addition, the form enables the completion of multiple Preparers and Translators; each of whom must complete a separate Preparer and/or Translator Certification.
- The prohibition of blank spaces. No blank spaces are allowed. If an employee does not provide any of the following information in Section One (1), he/she must enter N/A on the Form I-9.
- Middle Initial
- Other Last Names Used
- Employment Authorization Expiration Date
- Alien Registration/USCIS Number
- Form I-94 Admission Number
- Foreign Passport Number
- Country of Issuance
- E-mail Address
- Telephone Number
For more information on Form I-9 Solutions, or A-Check Global’s launch of the new Electronic Form I-9, please contact our Client Relations Department at firstname.lastname@example.org or 877-345-2021.